Top 5 Checklists Software for 2025

Focused Checklists Software Is Not That Common

Recently, on this blog, we discussed the topic of paper checklists vs. digital checklists. In the dedicated blog post, we looked at why in one case you would want paper, and in another case why you would want a screen. Let’s dive deeper into the screen topic. We haven’t yet considered the checklists’ software on this blog, despite talking thoroughly about checklists in many articles.

Typically, checklist functionality is built into existing software, and rarely is it a main focus. We can see checklists built into personal productivity applications as well as project management tools. Even if you open the article titled “5 Best Online Checklist Apps of 2025” you’ll discover team management tools, but not checklist apps.

This confusion is worth fixing. It’s also necessary to mention that not every mentioned application refers to a checklist using the word “checklist”. In some places, they are called processes or workflows, and indeed their complexity might require additional naming. However, they still look a lot like checklists, so we consider them in this blog post.

As a side note, there are highly specific checklist applications used on planes, and we already saw, why. They help to apply safety checklists in a required order. But what about general-purpose checklist applications?

So, the List of Checklists Software

There are at least five applications that are built mostly around checklists:

• StepList,
• Process.st,
• Dynalist,
• CheckYourList,
• Checkify.

StepList

Here is what StepList writes about itself:

Manage your repeated checklists with StepList to get it right, every time.

StepList is a web application that you can use from your computer or mobile device. It seems targeted at individual tasks more than at business needs. However, there are collaboration options to handle online checklists together.

The first important functionality of the StepList application is to create lists. You can either start from scratch or create with AI assistance.

The next important part of the application is the ability to “execute” your lists. In other words, you convert a list into a checklist and then check the boxes. Also, you can schedule future executions. There are two available in the free plan.

StepList also implements what can be called the social part. You can view the public lists of other users and even pin them to your dashboard for future use.

Another social option of StepList is delegation. You can assign tasks to other users of StepList and then monitor progress. Better said, you can assign others the execution of some checklists. The fun part is that in the current state of the app, you can assign your lists to any user.

There is a paid plan as well. It comes with unlimited list scheduling and delegation. Delegation is stated to be not allowed in the free plan; however, I managed to delegate a checklist.

Pros

Intuitive interface and several options to work with your checklists.

Cons

The application seems to be in a development phase and doesn’t look like an established business yet.

For whom?

For personal checklists or small team checklists.

Process.st

Process.st is much more than basic checklist software. Here is what is written on the website:

Process Management So Simple, Operational Efficiency Is Inevitable.

What do they do here across the checklist applications? Well, it’s all because their interface is built around the checklist. You can create pages with information and forms to gather data, and then work with it in the interface of Process.st. But all this is here to support the execution of the workflows—in other words, the processes. And they look very much like the checklists.

As there are already built-in products in Process.st, you can imagine how much text it would take to name all the features. So I will focus on either the most important or the most impressive capabilities.

Obviously, you can create a new workflow here. However, it is not something you do from scratch. Process.st seems so ready to manage complexity that the highlighted options are to create with the help of AI, to create based on some document that you provide, as well as from the 800 customizable templates.

The second creation option might seem like you need to use a specific format that will convert into standard operating procedures, but that's not the case. It is a proposal to upload a text document with a textual description of your process. AI will read it and convert it into a workflow. What a way to streamline workflows!

Next, Process.st is built with collaboration in mind. You can create organization within it as well as assign responsibilities during the process execution. The collaboration here goes even further than you might expect. Not only can you assign tasks to specific people, but you can also automate the “assignment” to external services. In the end, it turns out to be a semi-automated workflow.

Another aspect of Process.st that might impress you is pricing. There is only one price publicly available, and it is $1,500 per month, billed annually. So if you are an individual user, this process management tool might not be the best choice for you.

Process.st is available as a web application, as an iOS app, and as an Android app. Additionally, you can use it with Slack and automation tools like Zapier, Make, and Power Automate.

Pros

Modern-looking app allowing you to create checklists that can handle very complex human-machine processes.

Cons

Costly solution.

For whom?

For medium-sized or large-scale businesses. It’s a serious process and project management tool.

Dynalist

Dynalist is an outlining application. In their words:

The best outlining app for your best work where brilliant ideas are captured, fleshed out, and realized.

The most beloved feature of the app described on the website is not a checklist, but infinite nesting. So why is this app here? Well, it still looks very much like a checklist in some cases. It is also designed to help you fight procrastination and track tasks.

Well, in Dynalist, the way you create tasks is as straightforward as writing some text. You then manage tasks the same way — by updating a list. It is possible to add checkboxes to any item or items on the list, but it isn’t even necessary. You can “check off” a list item as well.

What was a surprise for me is that you can not only introduce due dates but also create repetitive tasks. However, it’s a paid feature, and I couldn’t test it. Another paid feature is the connection with Google Calendar.

You might have noticed that this is not that checklists’ software. There are no central templates you can use to standardize processes. You don’t convert them into specific tasks to run the consequent execution. Yes, I agree with you here. However, the flexibility of the text gives you lots of opportunities, including the ability to build repetitive tasks simply by copying text.

Pros

Flexibility of text and infinite nesting. Many applications are available for Windows, MacOS, Linux, Android, iOS, and browsers.

Cons

Not that checklist app.

For whom?

For personal checklists or small team checklists.

CheckYourList

CheckYourList is an iOS application. It was created by Spencer Walden, and here is his motivation:

Hi, I'm Spencer and I built this app to help with my ADHD. I found myself forgetting things more and more after the birth of my son. Dropping him at daycare and then going to the gym, required so many things. I felt overwhelmed and would take ages to leave the house. I wanted a solution, so I built this app. Now I run through CheckYourList and am confident I have everything I need.

Maybe the most unexpected feature of CheckYourList is that you don’t need to register. Just download the app and start using it for personal task management. There is also an application for the Apple Watch and iPad. Synchronization is done via Apple’s infrastructure.

Features are quite straightforward. You can create custom checklists and group them. It’s possible to track progress from the main screen. Once the checklist is complete, there is a notification asking you to uncheck everything. This is how the recurring checklists are implemented here.

Pricing is as follows:

Try the app with two checklists for free and unlock more with a $12.99 (USD) monthly, $43.99 yearly or $99.99 single lifetime purchase.

Pros

Easy to use! You don’t even need to register.

Cons

iOS only. Additionally, the app looks abandoned for almost a year.

For whom?

For individual iOS users of checklists.

Checkify

Checkify describes itself as follows:

Checklists with Superpowers

Get the right things done, by the right people, in the right order, and at the right time.

Most of us humans forget things and make mistakes Checklists can help fix that.

As far as I can see, Checkify is a possible alternative to Process.st, and it has much more affordable pricing!

The features are the following:

1. Unlimited Checklists
2. Unlimited Tasks
3. Task Guide / Instructions
4. Custom Checklist Templates Library
5. Dynamic Due Dates
6. Priority Flagging
7. Recurring Schedules
8. Approvals
9. Workspaces
10. Mobile Notifications
11. Automation and Integration
12. ...

The main problem is that the application doesn’t exist yet. However, you can join the invite list.

Pros

Looks like Process.st, and at a much more affordable price.

Cons

Doesn’t exist yet.

For whom?

When live, it would be a viable option for small- or medium-sized business needs.

Some Extra Words About Checklist Software

Interestingly, all discovered checklist-based applications are relatively new. Checklists steadily gain more attention as our lives become more complex. Checklists are the first instrument to handle this complexity, and I expect more applications to appear in the future.

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